The cornerstone of spec’ing a productive upfit is to fully understand the application. Fleet managers need to develop an in-depth knowledge of the requirements of field personnel to properly fulfill the intended fleet application. Involve field personnel in the planning process.
 - Photo courtesy of Gettyimages.com/ysuel

The cornerstone of spec’ing a productive upfit is to fully understand the application. Fleet managers need to develop an in-depth knowledge of the requirements of field personnel to properly fulfill the intended fleet application. Involve field personnel in the planning process.

Photo courtesy of Gettyimages.com/ysuel

A proverb is a phrase that gives real-world advice learned from practical experience. Upfitting is complicated and there are many opportunities to make mistakes, sometimes very expensive ones. Here are 10 proverbs for a successful upfit.

1. Plan, Plan, Plan

The cornerstone of spec’ing a productive upfit is to fully understand the application. Fleet managers need to develop an in-depth knowledge of the requirements of field personnel to properly fulfill the intended fleet application. Involve field personnel in the planning process. Start the planning cycle early to leave adequate time for production, upfitting, and transportation.

2. Don’t Repeat Past Mistakes

Ask a lot of questions to determine vehicle or upfit deficiencies. Is the powertrain right for the application? Is the gross vehicle weight adequate for the payload carried? Is gross combination weight rating high enough if the vehicle will tow a trailer? What are common maintenance problems? Is there sufficient tool storage? Are drivers having trouble with ingress and egress? Are there problems with loading height? Is there limited visibility when backing? 

3. Spec to Application

Vehicle and upfit specifications should be defined by the fleet application and mission requirements. It is important to design a truck that will accommodate operational requirements rather than trying to make your operation conform to the truck. A common mistake when upfitting a truck is that key information is not included in the specs, such as turning radius requirements. It’s crucial to be familiar with the location where a truck will be used.

4. Be Specific with Specs

The best place to avoid spec’ing mistakes is with the original specifications you develop. It is important to be specific to eliminate guesswork. For example, asking for a standard racks/bins package leaves too many unanswered questions for a vendor. Provide an exact description of what is required to eliminate guesswork. Missed details can add up and cost fleet managers money, time, and work inefficiencies. 

5. Standardize When Possible

Minimize the complexity of the upfit. Strive to standardize your upfit packages as much as possible. Avoid the temptation to build a “mobile Swiss Army knife” by over-engineering or over-upfitting a chassis and auxiliary equipment. Invariably, over-engineering will result in upfit complexity and premature wear-and-tear because often the vehicle is overworked.

6. Don’t Rush the Spec Approval Process

It is crucial to carefully review specification quotes. We are all swamped with work, but giving a quick, casual approval of quote specifications for either the chassis or upfit is a recipe to make an expensive mistake. Do not rush through the quote approval process assuming it is completely accurate. It is important to take the time to thoroughly review the quote specification to avoid modifications after the upfit process has started.

OEMs and upfit vendors provide detailed quotes with very specific information on the chassis and body/equipment to be installed. Invariably, once these quotes are approved by the fleet manager, the upfit progresses directly to manufacturing.

7. Review, Review, and Review Again

What is on the quote is what gets built. Conversely, if a spec is not on the quote, it won’t be on the actual vehicle. If the spec is crucial, it will require manufacturing changes, which will be costly in dollars and negatively impact lead time. When approving upfit specifications, follow this three-step rule – review, review, and review again. 

8. Get Sign-Off from All Parties

Make sure the completed upfit specs have been reviewed and approved prior to order placement. It is critical to have a documented sign-off between all parties to avoid after-the-fact upfitting modifications.

9. Order Early

Place orders as early as possible to avoid risks of delayed production due to high demand of certain models, unanticipated quality holds, and transportation delays. This will help with order-to-delivery times.

10. Plan for Tomorrow

Proper planning will substantially increase the likelihood that a vehicle will be properly engineered to successfully perform the intended operation. However, you should not only plan for today’s needs, but also take into consideration tomorrow’s needs. As another proverb says, “It wasn’t raining when Noah built the ark.” When you spec truck assets today, many of these vehicles will be in service for 10 to 15 years or longer. While an asset is adequate for today’s business, will this still be true 10 to 15 years from now?

Let me know what you think.

mike.antich@bobit.com

Author

Mike Antich
Mike Antich

Editor and Associate Publisher

Mike Antich has covered fleet management and remarketing for more than 20 years and was inducted in the Fleet Hall of Fame in 2010.

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Mike Antich has covered fleet management and remarketing for more than 20 years and was inducted in the Fleet Hall of Fame in 2010.

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