How the City of Woodbury Accurately Accounts for Its Fleet and Inventory All Year Long

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While many organizations are gearing up for (and dreading) the year-end inventory process, Woodbury leverages collective fleet to conduct monthly inventory counts and reconciliation to save the year-end headache and provide an accurate reconciled account that can be used to better manage their inventory and budget in real-time, all year long. By investing in fleet and asset management software, they are able to continuously track their inventory and fleet maintenance throughout every single month to avoid a year-end headache. Additionally, Woodbury utilizes their fleet and asset management software to:

• Run automatic reports that identify parts that have only been used by vehicles no longer active in the fleet and can be removed from inventory
• Utilize reports to see what was actually spent versus what was budgeted over a defined period of time, making it easy to accurately forecast next year's budget
• Optimize their parts room by determining the level of stock for each part and whether there are excess or obsolete parts that should be sold or disposed of
• Plan and schedule fleet maintenance and downtime to stay ahead of work orders
• Better understand the lifecycle of their vehicles and identify when vehicles need to be replaced based on cost of maintenance

By Collective Data